While document management is an important part of the paperless office, other technology can help make the switch to electronic communication easier. If your goal is to eliminate paper, take a look at these options. Data Back-Up- For a paperless solution to work, a company needs the security of knowing digital documents are duplicated. The Optical Character Recognition (OCR) in Paperless automatically recognizes and helps categorize documents. Built-in search functionality will find and assist in organizing receipts and documents.
- Paperless 3 0 1 – Digital Documents Manager Description Example
- Paperless 3 0 1 – Digital Documents Manager Description Sample
File Sharing and On-line Document Storage. Businesses of all types must rethink how documents and elecronically stored information in general is stored and managed. It is not enough to simply save files locally where a disaster such as file or water damage could wipe out electronic storage systems and repositories.
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DocLink eliminates your manual processes, automating and streamlining transactions in accounts payable and beyond
Support your flexible workforce (in-office or remote) with DocLink, our document management and process automation solution.
DocLink helps companies better manage their data by going paperless and touchless, automating workflows and streamlining all vital document processes. With DocLink you can digitally transform your operations for increased visibility and productivity in any department – accounts payable, accounts receivable, human resources, sales order processing, legal, and more. Flume pro 2 8 6 5.
DocLink’s business benefits are tangible:
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DocLink delivers limitless visibility so you can effortlessly manage all your documents, data, and processes, and control your entire document lifecycle from anywhere. You’ll benefit by better communications with your customers, vendors and employees.
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Document
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Track and access documents wherever they are.
Workflow and Document
Processing
Control your information throughout the entire daily document lifecycle.
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Capture
Track and access documents wherever they are.
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Schedule and automatically distribute documents with supporting documentation
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Allow your team to securely access, approve, and capture documents instantly on their mobile devices.
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You Have Deployment Options with DocLink
Whether your organization is moving everything to the cloud, keeping everything on-premise, or a mix of both, DocLink has an option for you. Altec provides you the flexibility you need now and in the future by offering the same solution with three deployment options.
On-Premise
Purchase DocLink with a perpetual license or with an annual subscription. Install DocLink on your own in-house servers.
Hybrid
Purchase DocLink with a perpetual license or with an annual subscription. Install DocLink on your own in-house servers.
Cloud
Purchase DocLink with a perpetual license or with an annual subscription. Install DocLink on your own in-house servers.
On-Premise
Purchase DocLink with a perpetual license or with an annual subscription. Install DocLink on your own in-house servers.
Hybrid
Purchase DocLink with a perpetual license or with an annual subscription. Install DocLink on your own in-house servers.
Cloud
Purchase DocLink with a perpetual license or with an annual subscription. Install DocLink on your own in-house servers.
Yeah, we integrate with that.
Your favorite tools and ERP systems already integrate with DocLink so you can
keep everything in sync and all together.
Watch our video on going paperless and touchless in AP & Beyond with DocLink.
A document management system is an important part of a paperless home office. Like paper, digital or electronic documents need to be stored so they can be retrieved and used as needed. To have an effective paperless office, you need a system to manage these necessary documents.
Paperless 3 0 1 – Digital Documents Manager Description Example
However, no office can be completely paperless. Some documents must remain on paper meaning that your home office can only be paper-less. And many of us simply remain more comfortable using paper to do some of our work. So any document management system you put together has to manage the mix of electronic and paper for a 'paper less' office.
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As designed for large companies, document management systems turn paper into digital images as PDFs that can be stored electronically and, with some software, searched or edited. These systems also can improve electronic filing, retrieving and secure access to information -- and they can be very costly.
Paperless 3 0 1 – Digital Documents Manager Description Sample
However, at its simplest, a document management system consists of a scanner and software that convert paper documents to electronic PDFs. And you can get less expensive software to make PDFs searchable and editable. Here are several options:
- PDF Transformer Pro from ABBYY (for PC only; under $100) will allow you to create PDFs and convert the images to searchable files.
- Acrobat Professional 8.0 from Adobe (for PC or Mac; about $400) creates PDF files, automatically recognizes text with optical character recognition (OCR) and can save the editable PDF files into programs like Microsoft Word.
- NeatShoeBox (for PC only; about $200) scans documents like receipts and business cards, pulls off key information and then exports the data to applications like Quicken and Microsoft Excel and Outlook.
You'll need to develop your own system for managing electronic files. Here are a few suggestions:
- Create an online filing system as you would for paper in a filing cabinet. Use file and document names that will be easy to find and remember.
- Use the 'print to file' option to save electronic documents from outside, like e-mails or online statements, to their correct electronic files.
- Back up your files regularly, probably at least weekly, to a CD or USB flash drive.
- Make a master list of file folders that you can refer to.
- End the year by reviewing your files. Trash any that you no longer need, move files that are going to storage (like the year's invoices) to a CD and set up new files for the new year.
Keep in mind that you'll also have to maintain paper files and weed through them at the end of each year, although these files should be much smaller than before. These documents include notarized documents and materials you need to prepare your taxes.
While you may be tempted to scan your receipts and toss the paper originals, don't do it, says Barry Steiner, a Chicago CPA and former IRS agent. You may need them as proof for a tax audit. Steiner recommends keeping all bills, invoices, receipts and canceled checks related to deductible expenses for three years after filing tax forms. At that point, he says, shred them to prevent identify theft [source: e-mail interview with Barry Steiner].
As Abigail Sellen and Richard Harper, the authors of The Myth of the Paperless Office point out, no office can be completely paperless. 'Rather than pursuing the ideal of the paperless office, [people] should work toward a future in which paper and electronic document tools work in concert,' they write in the book [source: The Myth of the Paperless Office by Abigail Sellen and Richard Harper, MIT Press, 2001, page 21].
For more information on paperless offices and related topics, check out the links below. Joyoshare ipasscode unlocker 1 1 2.